Payroll Processing & Payments
Accurate and timely payroll processing is vital for employee satisfaction and legal compliance. Payroll errors can lead to fines, penalties, and disgruntled employees. By partnering with a reliable payroll provider, organizations can ensure employees are paid correctly based on hours worked, tax withholdings are precise, and all federal, state, and local regulations are properly followed.
Services Include
Timecard Collection and Review:
Gathering employee timecards and ensuring they are completed accurately and submitted on time. Reviewing timecards for accuracy, including verifying hours worked, overtime, and time-off requests.
Data Collection:
Gathering and verifying all necessary employee information, such as hours worked, overtime, bonuses, and deductions. Ensuring the accuracy of timesheets and attendance records.
Payroll Calculation:
Calculating gross wages, salaries, and deductions. This includes computing regular and overtime pay, bonuses, commissions, and other types of compensation.
Tax Compliance:
Calculating and withholding the appropriate amount of federal, state, and local taxes from employee paychecks. Ensuring compliance with all tax regulations and filing requirements.
Benefits Deductions:
Managing deductions for employee benefits,
such as health insurance, retirement contributions, and other voluntary deductions. Ensuring accurate processing and timely payments to benefit providers.
Payroll Disbursement:
Processing payroll disbursements through direct deposit, checks, or payroll cards. Ensuring employees are paid accurately and on time.
Record Keeping:
Maintaining accurate payroll records for each employee, including earnings, deductions, and tax withholdings. Ensuring records are up-to-date and compliant with legal requirements.
Compliance:
Ensuring compliance with all relevant labor laws and regulations, such as the Fair Labor Standards Act (FLSA), wage and hour laws, and tax laws. Keeping abreast of changes in regulations.
Payroll Reporting:
Preparing and submitting required payroll reports to government agencies, such as quarterly and annual tax filings (e.g., Form 941, W-2s, and 1099s). Generating internal payroll reports for management.
Issue Resolution:
Addressing and resolving payroll-related issues and discrepancies. Handling employee inquiries regarding paychecks, deductions, and tax withholdings.
Year-End Processing:
Conducting year-end payroll processing tasks, such as issuing W-2s and 1099s, reconciling payroll records, and preparing for the next fiscal year.
System Maintenance:
Managing payroll software systems, ensuring they are up-to-date and functioning correctly. Implementing updates and enhancements as needed.
Garnishments and Levies:
Processing and administering wage garnishments, child support orders, tax levies, and other court-ordered deductions.
Audit Preparation:
Preparing for and supporting internal and external audits of payroll records. Providing necessary documentation and information to auditors.
Employee Classification:
Ensuring correct classification of employees (e.g., exempt vs. non-exempt, full-time vs. part-time) according to labor laws and company policies.
Coordination with HR and Finance:
Collaborating with HR and finance departments to ensure accurate and efficient payroll processing. Coordinating on matters such as new hires, terminations, and changes in employee status.
Training and Support:
Providing training and support to employees and managers on payroll-related topics, such as using payroll software, understanding pay stubs, and addressing payroll concerns.
Expense Reimbursement:
Processing employee expense reimbursements, ensuring compliance with company policies and accurate record-keeping.
System Security:
Ensuring the security of payroll data by implementing and maintaining robust data protection measures. Protecting sensitive employee information from unauthorized access.
Policy Development:
Assisting in the development and implementation of payroll policies and procedures to ensure consistency, accuracy, and compliance.
Continuous Improvement:
Assisting in the development and implementation of payroll policies and procedures to ensure consistency, accuracy, and compliance.
Timecard Correction and Approval:
Correcting any errors found on timecards and obtaining necessary approvals from supervisors or managers for any changes made.
Automated Timekeeping Systems:
Implementing and maintaining automated timekeeping systems to streamline the collection and processing of timecards. Training employees and managers on how to use these systems effectively.
Leave and Absence Tracking:
Monitoring and recording employee leave and absences, ensuring accurate timecard entries for vacation, sick leave, and other types of leave.
Overtime and Compliance Monitoring:
Ensuring compliance with overtime regulations and company policies by reviewing timecards for unauthorized or excessive overtime. Addressing any discrepancies promptly.
Learn More
Not sure which solution is right for you or where to start? Submit an inquiry. We'll respond in 24 hours or less.
An error occurred. Try again later
Your content has been submitted
Highlighted Benefits
Developing HR strategies aligned with business goals and growth plans.
Ensure adherence to employment laws, regulations, and industry standards.
Assist in hiring qualified candidates who fit the company culture.
Recommend and implement HRIS to streamline processes and improve efficiency.
Utilize data to track HR metrics, to inform decision-making.
Working with Brittney was transformative for our business! She skillfully established our payroll system, assisted in hiring our first employee, and guaranteed compliance with all regulations. Her professionalism and commitment rendered the whole process smooth and worry-free.
Smita Shrivastava
Founder, Whizara